TBR Deans and Directors

Spring meeting

May 3, 2006

TBR Headquarters, Board Room



The TBR Deans and Directors council was called to order on May 3, 2006 by Dr. Sylverna Ford, President, at 9:00 a.m.


Dr. Houston Davis was introduced as our new TBR liaison and updated the group on TBR project and initiatives.  Banner implementation was on track for all institutions in this implementation group.  The e learning/RODP task force will be meeting to discuss future planning, assessment and refinement of that online component of TBR, covering such items as policies, budgets and coordination between TBR and campuses.   In TBR Academic affairs the Regents Academic Leadership Institute has been a great success, with 25 members in this class.  Deborah Fetch, Austin Peay, has been involved with the Institute.  TBR is in the process of streamlining the academic audit, TBR’s program review and accreditation process.  It was mentioned that there should be a library connection in program review.   Low-producing programs also must go through academic audits.  It was noted that some libraries do an annual holdings document so that programs can use the data and not have specialized reports produced at the time of audit.  The format for the audit is on the TBR academic affairs web site.


Peter Nerzak, Pellissippi State, and Chair of the Library RODP committee, then updated the groups on various RODP activities.  He announced a RODP Retreat directed to deans, reference, and distance learning librarians to be hosted by Dr. Melton in Dickson.  The guest speaker will be Leslin Charles, Library Director of Berkeley College, NJ.  This session will be designed to augment our distance e-learning skills and will not be a component of our planning retreat.  Peter will resend to everyone the Report of Planning Retreat for Statewide Collaboration on elearning for Tennessee Board of Regents Institutions and ask for our comments.  Peter also reported that an RODP education subcommittee for SACS has been established that includes Yeldiz Binkley, Rosa Burnett, Faye Jones, Sue C. Szostak, Robbie Melton and one education faculty.  The committee’s purpose is to identify a common set of resources and to formalize the submission of a database for purchase.  As an aside note, several said that state licensing issues continue, and that the problems have been noted by the Academic sub council.  Peter also mentioned the RODP Accessibility Conference (we were sent email with attached summary of the conference) and also the Academic Integrity Conference.   The RODP database update included PsychArticles for the universities (Angela doing the bid and trying to have ready to go by July 1) and Oxford Digital Reference Shelf.  It was noted that these databases will need to be added to local proxy servers.  Classical Music library has been renewed for all 19 campuses, allowing 3 simultaneous users per campus.  The contract is to be in place July or August. EZ Proxy login for RODP Virtual Library is up in 17 of the 19 TBR Institutions.  NSCC and Dyersburg still do not have in place.  The group resolved to send a formal letter thanking Dr. Robbie Melton for her support of the TBR Virtual Library.  155,000 students have access to these databases  


Don Craig, MSTU, updated the group on the substitution of the National Survey of Student Engagement (NSSE) for the Enrolled Student Survey at the state level.  It was noted that NSSE has no questions specifically about the library.  The NSSE allows for comparisons outside the system, and is required for performance funding.  Campuses may choose another additional survey, but the NSSE will be turned in every third year.  Reference was made to a research article which links NSSE to information literacy.  Deborah Fletch will forward that reference to the group.  The new 2006 questions should have more information literacy questions.  It was also noted that questions may be added to the survey at the local campus level. 


Vicki Leather, Chattanooga State, and Sue Szostak, Motlow, shared the recent progress of the TBR Media Consortia streaming video project.  The consortia paid $42,000 for state-wide lifetime use of the TBR selected collection.  It is hoped that a refined mode of access, either by ez proxy or campus ip address, might in place by end of summer. Kathy Breeden, Columbia, suggested that a campus generic account be set up, with a developed play list which could be embedded in a course.  Faculty may also create a play list.  The Consortia is working to develop an additional set of 22 titles which will be available in a three year lease.  The choices will be health or clinical topics with an institutional cost of $1,620 for all 22 titles.  MARC records for the collections must be downloaded individually.  Vicki’s systems are in transition, moving to DVD 200. She is working on licensure and contract arrangements.  Additional work will be done on other collaborative purchases where commitment of campus funding will be collaborated with the media consortia purchasing


Ron Leonard and Tim Cherubini from Solinet joined us to update us on pricing models and platforms for several OCLC initiatives, including OpenWorld Cat, Netlibrary collections, and Subject Collection Analysis (See attached reports.)  The group expressed several concerns regarding the limitation of Open World Cat to full subscription First Search members.  Follow-up information provided by OCLC will be reviewed to support future discussion regarding the best  and  most effective financial model for  a state wide access.  


Scott Cohen shared the results of an informal survey which reviewed state wide  practice on computer use in the libraries.  (See attached report)  Discussion followed regarding issues with computer lab use. 


Members were then updated on the Task force to consolidate contracts and purchasing.  Angela Gregory noted that she would be able to spend more time on library purchasing and licensing.  Suresh Ponnappa updated us on the Stat-Ref project and also on the Inter-Science Wiley project.  It was verified that TBR review of contract and licensing can take place on TENN-SHARE projects which will allow for TENN-SHARE billings.  Other group purchase projects were reviewed including Anatomy TV, FMG and Safari.   


Implementation of Luminus was reviewed in addition to the resultant impact on libraries.  It was noted that the content management component is an add-on.  The intent is to allow one access point with one password to reach all services and databases on campus.  Pellissippi was in the beta group and is utilizing their initial design. 


After the lunch break, the next agenda item was a brief review of which ILS systems are utilized across the state.  ETSU will begin a Triple III implementation which will allow regional support and be an income producing

line item for the campus.  University of Memphis is completing RFP’s with process due for completion in F06.  Five institutions are using Innovative.  Several are using Endeavor.  It was noted that library systems were a topic in the TBR’S Council of information technology directors.


Don Craig gave an overview of the concepts and ramifications of state-wide planned collection analysis and remote storage facilities.  Utilizing the OCLC collection analysis service, collaborating to store less frequently used materials, and identification of a single preservation copy were discussion points.  Virtual storage would also be a consideration.  TENN-SHARE involvement will probably be a necessity to work across state organizational units.   


Other opportunities for collaboration were explored and included mention of the following:  Backpack, as an add-on to Blackboard; other digital collections; partnering across international time zones; and development of literacy modules online using conferencing technology. 


Yildiz Binkley, TSU, reviewed the HBCU Library Alliance and their work with Mellon grants involving mentors and digital projects for archival educational institutional materials, such as yearbooks, and other special collection items.


After a brief discussion of the location and agenda for the summer planning retreat, the meeting concluded with institutional news shared by all.


Meeting was adjourned at 2:45 p.m.



Respectfully submitted



Mary Evelyn Lynn

Recording secretary

TBR Deans and Directors Council






Rosa Burnett, Southwest; Faye Jones, NSCC; Kathy Breeden, COSCC; Vicky Leather, CSTCC; Louise Kelly, VSCC; Yeldiz Binkley, TSU; Winston Walden TTU; Scott Cohen, JSCC; Douglas Cross, WSCC; Sue C. Szostak, MSCC; Duncan Parsons, NSTCC; Suresh Ponnappa, ETSUMedical; Peter Nerzak, PSTCC; Deborah Fetch, APSU; Sylverna Ford, UofM; Don Craig, MTSU; Mary Evelyn Lynn CLSCC;