MINUTES

UT/TBR Library Deans and Directors Meeting

April 29, 2004, Noon – 4:00 p.m.

TBR Conference Room, Genesco Building

Attending:

Deborah Fetch, APSU

Sandy Oelschleger, UT GSM

Kathy Breeden, CoSCC

Sue Szostak, MSCC

Tom Singarella, UTCHS

Yildiz Binkley, TSU

Don Craig, MTSU

Aubrey Mitchell, UTK

Barbara Dewey, UTK

Steve Rogers, UT-Martin

Michael Bell, UT-Chattanooga

Mary E. Lynn, CLSCC

Vicky Leather, CSTCC

Duncan Parsons, NSTCC

Linda Doran, TBR

Suresh Ponnappa, ETSU/Medical

Peter Nerzak, PSCC

Rita Scher, ETSU

Sylverna Ford, UoM

Louise Kelly, VSCC

Faye Jones, NSCC

1.  Update on TEL II:  Aubrey Mitchell discussed Volunteer Voices, a phase of TEL II, stating that they may apply for an IMLS grant and describing the survey about archival material that could be digitized.  It was suggested that TEL training should be held for K-12 librarians and that marketing be directed toward them because K-12 students seems to be unaware of TEL’s existence.  It was stated that some schools do not have adequate Internet access.

2.  TALC: Barbara Dewey reported on the proposal developed by her and Sylverna Ford to revitalize TALC and its board.  This proposal outlined three steps to complete to reach the goal of having an active library group representing higher education in Tennessee.  On the step describing the membership of the TALC Governing Board, it was questioned as to whether or not we wanted to include representation from a technical school.  We may need to go back and change that to an at-large member.  The question was raised as to whether or not to include private colleges.

3.  Information sharing:

• Yildiz Binkley: TTU has bid their ILS.
• Sue Szostak: Motlow State is looking at extra databases.  She discussed a community college archives project celebrating the anniversary of community colleges in Tennessee.
• Faye Jones: Nashville State is working on the 2005-2009 strategic plan.
• Kathy Breeden: Columbia State is working on a pictorial history of the college to celebrate its 40^th anniversary.
• Deborah Fetch: APSU library is a part of the college’s first year experience.
• Duncan Parsons: Northeast State is filling a media services position.
• Vicki Leather: Chattanooga State has received funds from the media consortium to digitize videos.  The goal is to digitize 4000-5000 videos.
• Mary Evelyn Lynn: Cleveland State library did very well on the recent SACS visit.  They have received a grant dealing with preschool literacy.
• Michael Bell: UT-Chattanooga did well on the recent SACS visit.  He discussed budget issues with UTC and UT-Martin.
• Barbara Dewey: UT-Knoxville has implemented Ex Libris.  She discussed UTeach, their information literacy program and Scholars under Siege concerning scholarly publishing.
• Aubrey Mitchell: Discussed the minority residence program.
• Don Craig: MTSU is preparing for SACS.  He discussed the Family Legacy Project, the creation of endowments for the library.
• Peter Nerzak: Pellissippi State received TAF funds for databases.
• Suresh Ponnappa: Discussed his trip to Iraq as part of the school’s cooperative program with that country.
• Sylverna Ford: University of Memphis library has a redesigned web site.
• Rita Scher: ETSU library has purchased SimulSearch which allows them to search all TBR databases at once.

4.  Resource-sharing in Tennessee:   Dr. Ed Gleaves, State Librarian and Archivist began with a brief history of TEL and then, outlined possible ways to obtain more funds it.

• Make a recommendation to the Legislature for $500,000.
• Dig deeper into LSTA funds, but the federal government is questioning why the State is not funding TEL.
• Work in cooperation with other State agencies, such as, the Department of Education, TBR and/or UT schools.

Jack Stacy then discussed the Tennessee Public Library Catalog and the use of Agent (Autographics) by the public libraries for interlibrary loan.  Lynn Shrewsbury with Autographics presented a slide show concerning Agent; following this, she presented a proposal for a pilot program involving ten TBR libraries using Agent for six months for a nominal fee.  This would allow federated searching of the TEL databases and ten third party databases.   A question was presented as to whether RODP would fund the pilot program. 

MINUTES

TBR Library Deans and Directors

April 30, 2004   9:00 a.m. to 1:00 p.m.

TBR Conference Room, Genesco Building

Attending:

Kathy Breeden, CoSCC

Scott Cohen, JSCC

Bob Lhota, DSCC

Mary E. Lynn, CLSCC

Yildiz Binkley   , TSU

Don Craig, MTSU

Winston Walden, TTU

Rita Scher, ETSU

Rosa Burnett, STCC

Sue Szostak, MSCC

Suresh Ponnappa, ETSU/Medical

Duncan Parsons, NSTCC

Douglas Cross, WSCC

Linda Doran, TBR

Deborah Fetch, APSU

Faye Jones, NSCC

Vicky Leather, CSTCC

Sylverna Ford, UoM

Peter Nerzak, PSTCC

Winston Walden, TTU

1.  Safari Tech Books Update: Peter Nerzak stated that Safari was updated with 60 books dropped and replaced.  He will send out the MARC records every time the books are updated.  There will probably be an increase in price this year.  He will distribute the usage statistics at the end of each semester.

2.  RODP Virtual Library Updates: Faculty do not always update the password information in their courses.  The RODP Virtual Library survey will be done this fall with Peter distributing the survey out to the deans and directors beforehand asking for suggestions and changes.  He then presented the proposal to add nursing databases to the Virtual Library in support of the MSN being offered by RODP.  Discussion followed on CINAHL and ProQuest’s nursing databases and EBSCO’s nursing databases.  Deborah or Peter will use Serials Solutions to determine the degree of overlap in these databases.

3.  TALC Reconstitution: TBR representation on the governing board will consist of two from the universities (Sylverna Ford and Deborah Fetch) and two from the community colleges (Kathy Breeden and Rosa Burnett).

4.  ProQuest Database Proposals and Readers’ Guide Retrospective Proposal for Academics: Sue Szostak reported that they are committed to purchase PsychArticles.  The RG Retrospective will allow subscribers to replace the old print volumes of RG.  The proposal is a one time price with an annual maintenance fee.

5.  Books 24/7 Referenceware Proposal: The proposal is $7000-8000 for community colleges.  Peter will obtain the price for all of the books available through Safari and compare.  He stated that the coverage is more basic in 24/7 than in Safari.

6.  ClassicalMusic.com: Deborah Fetch reported that she was able to obtain a good contract on this and that the price is less than $1000.  Each library must contract with SOLINET for this individually.

7.  Ebrary:  Scott Cohen distributed a fact sheet from ebrary describing their product.  It is an aggregator of books strong in the Humanities. The subscription is annual.

8.  USA Patriot Act:  Sylverna Ford distributed a copy of a notice they post concerning library patrons’ records.  Mary Evelyn Lynn stated that they have a notice posted on the public use monitors.  At ETSU/Medical their wireless computers require authentication.  At ETSU, IT wants everyone using computers in the library authenticated.

9.  Database of databases: There is a form online for adding information.  We need to give the name of the individual databases.  To see the portion giving the money information, type in tbrd for the username and muny for the password. 

10. TBR Visioning Process: A Vision of Excellence consists of four areas—Teaching and Learning; Educational Attainment; Research, Outreach and Scholarship; and Public Service.  It will form the framework for strategic planning.  Defining Our Future was in response to legislation and dealt with the common general education core and the decrease to 60 and 120 hours in associate and bachelor degrees respectively.  Representatives from all areas make up the oversight committee for the strategic plan.  They will identify three or four priorities for the next five years.  Each campus will address these and its own goals.  Dr. Doran will see that there is library representation on this committee.  The funding formula is being rethought.

11. WebCT and the library:  Scott Cohen distributed a list of suggestions provided by the Portland State University Library on how the library, its staff and resources can be involved in online courses, such as those taught through WebCT.

12.  Electronic resources and databases licensing issues:  Dr. Bob Adams stated that a central office purchasing and contract position will be created and filled.  Also, Suresh, Peter, Sylverna, Rosa and Winston will serve on a committee with representatives from the purchasing agents across TBR and one representative from TBR to discuss the licensing issues.

13.  Print vs. electronic resources: Scott asked how we determine what to purchase in which format and what to retain. 

14.  Enforcement of library policies: Discussion was held on how much to enforce various library policies such as food and drink, copying, children in the library, etc.

15.  Other:  Don Craig asked if librarians work only 37.5 hours/week.  Discussion followed.  The summer retreat will be held September 9 and 10 at Montgomery Bell State Park if arrangements can be made.

The meeting was adjourned.