The name of this group shall be the Library Deans and Directors of the State University and Community College System of the Tennessee Board of Regents.
The mission of this Group as recognized by the staff of the Tennessee Board of Regents is to exist as a deliberative body to consider professional matters of common concern and to act upon these concerns appropriately.
Section 1 The members shall be the Deans and Directors of TBR Libraries
Section 2 A library is a substantial library administered as a distinct unit and not administered as a branch of a main library.
Section 1. Officers shall be Chairperson and Vice Chairperson/Chairperson Elect as duly elected by a majority of the membership present voting.
Section 2. Elections will be held at the October or November meeting. The Chairperson and Vice Chairperson/Chairperson Elect will assume office on the 1st of January following the election.
Section 3. The elected Vice Chairperson will serve one calendar year in that office followed by one calendar year as Chairperson.
Section 4 If the Chairperson resigns, the Vice Chairperson will serve the remainder of the Chairperson's term plus his or her own term. In this event a new Vice-Chairperson/Chairperson Elect will be elected.
Section 5 Duties of officers
1. The Chairperson shall preside at all meetings and is responsible for calling regular and special meetings of the membership. The Chairperson will represent the group and will be responsible for the presentation of all reports, statements of concern, and recommendations from the group to the Academic Affairs Sub-Council of the Tennessee Board of Regents, the Tennessee Library Association and any other appropriate body.
3. The Chairperson shall issue a call for agenda items no later than forty-five days before each meeting. The Chairperson will then submit an agenda to each Library Director and Tennessee Board of Regents representative at least fifteen days before the meeting.
4. The Chairperson shall, annually, after the October meeting record the decisions and recommendations of the group and communicate these in written form to the Tennessee Board of Regents through the TBR Academic Affairs Sub-Council.
5. The Chairperson upon leaving office will transmit all appropriate records (such as minutes, proposals, correspondence, etc.) related to the Chairperson's term of office to the Special Collections Department of the University of Memphis Libraries for inclusion in the Mississippi Valley Collection. A letter of transmittal should accompany the documents.
B. Vice Chairperson/Chairperson Elect. The Vice Chairperson/Chairperson Elect shall be the presiding officer in the abscence of the Chairperson. The Vice Chairperson shall record the minutes of the proceedings of all meetings, and be responsible for providing copies of the minutes to all Library Directors and the Tennessee Board of Regents Staff representative, after approval by the Chairperson.
Section 1. Meetings shall be held in May or June of each year, and in October of each year. Additional meetings may be held as deemed necessary by the Chairperson, or as requested by five or more of the members.
Section 2 When possible, meetings should be held in Middle Tennessee.
Section II When a representative from a library cannot attend a meeting, a proxy vote on an issue may be sent to the Chair for tabulation at the meeting. Such proxy votes may be transmitted to the Chair by telephone, Fax, e-mail, and U.S. mail.
Robert's Rules of Order, Newly Revised shall be the basis for procedural order.
These bylaws may be amended by a majority of two-thirds of the membership.
Adopted by TBR Directors, November 6, 1980
Amended by TBR Directors, May 22, 1987
Amended by TBR Deans and Directors, March 21, 1997
Amended by TBR Deans and Directors January 7, 1999
Amended by TBR Deans and Directors October 20, 1999