Minutes

April 15 and 16, 2010

TBR Library Deans and Directors Spring Meeting

Attending April 15, Joint Meeting with UT System:

1. Robert Benson, Roane State
2. Vicky Leather, Chattanooga State
3. Theresa Liedtka, University of Tennessee, Chattanooga
4. Don Craig, Middle Tennessee State University
5. Yildez Binkley Tennessee State University
6. Carolyn Head, Southwest Tennessee Community College
7. Jean Flanigan, East Tennessee State University
8. Tom Singarella, University of Tennessee Health Science Library
9. Scott Cohen, Jackson State Community College
10. Emily Moore, University of Tennessee Space Institute
11. Mary Carpenter, University of Tennessee, Martin
12. Jill Keally, University of Tennessee, Knoxville
13. Suresh Ponnappa, East Tennessee State University, Medical
14. Louise Kelly, Volunteer State community college
15. Duncan Parsons, Northeast State community College
16. Kathy Breeden, Columbia State Community College
17. Mary Evelyn Lynne Cleveland State Community College
18. Sylverna Ford, University of Memphis
19. Deanna Nipp-Kientz, Tennessee Technological University
20. Faye Jones, Nashville State Community College
21. Stuart Gaetjens, Motlow State Community College
22. Joe Weber, Austin Peay State University
23. Peter Nerzak, Pellissippi State Community College
24. Sandy Oelschlegel, University of Tennessee Medical Library

• Barbara Dewey sent her farewell. She is taking a position at Penn State.
• Dan Craig of MTSU will be retiring at the end of June.
• Highlights from Round-robin Reports:
• Roane State:
• Received Board approval for a distance education fee of $15.
• Going through reorganization; conversation about where library should be located in organizational structure.
• Chattanooga State:
• Asking faculty for learning outcomes when they do orientations.
• Student technology assistants for information commons.
• UTC:
• In process of new building.
• Offered credit course: Beyond Facebook—useful technologies.
• MTSU:
• 6 people took buyout and 1 retirement.
• Had to give up $70,000 from budget.
• TSU:
• SACS—only 2 recommendations.
• Southwest:
• Reorganization.
• Started Facebook page.
• ETSU:
• Lost space to Academic Achievement Center.
• Einstein’s Bagel in the front of the library.
• UT—Health Science Library
• Budget cuts.
• Gate count is up.
• Jackson:
• Lost reference librarian.
• Participated in community Big Read.
• UT Martin:
• QEP: information literacy.
• Attendance up 40%.
• UT Knoxville:
• Increased hours.
• Stimulus money to buy shelving.
• ETSU Medical:
• Collection budget came from stimulus.
• Vol State:
• Hired new librarian
• Northeast:
• Completed SACS visit.
• Columbia State:
• Hoping for renovations.
• Pellissippi:
• Common book: Geography of Bliss.
• Working with ebrary for multiuser ebooks.
• Cleveland State:
• Other two librarians took buyouts. Will be able to replace.
• Working with Early Childhood to develop a reading garden.
• University of Memphis:
• 9 positions took buyout; currently 5 faculty searches. Currently down 32 positions.
• Received stimulus money for collections.
• Tennessee Tech:
• Interviewing for dean’s position.
• Nashville State:
• Library being named after John E. Mayfield.
• Renovations starting in May.
• Motlow:
• Interviewing for vice president of Academic Affairs.
• APSU:
• Gate count up.
• Friends of Library very successful. Different levels of memberships. Bookplates in their name and honor. President has a function for top-level donors. Part of the Foundation office.
• University of Tennessee Medical Library:
• Moving to a new building.
• Tenn-Share/Lyrasis Consortial Purchasing update:
• Ending phase 2.
• Deadline for expressing interest: April 15.
• Subcommittees: public, academic, and special library.
• To prioritize resources.
• Review products before going out for quotes—new model
• Subcommittees for language and business databases.
• Lyrasis would not reveal amount of their cut, and it has been investigated to see how much it would cost Tenn-Share to go on their own.
• Phase 3—undertake another survey of current resources to gauge economic conditions.
• Vendors have expressed flexibility in starting and ending dates.
• The importance of holding a common line when working with vendors was stressed. When you talk to vendors, the first question might be, “Have you talked to Tenn-Share?”
• Tricia Bengal is going to put some resources behind a courier service to coordinate regional ones into statewide service. Is scheduling a meeting.
• New Legislative landscape (THEC and General Assembly):
• Change in performance funding—move to graduation rates. Retention is the big thing. What are the measures going to be?
• Seamless transfer from community college to university.
• Roane State is working more with flex scheduling.
• Maybe libraries could work together to standardize instruction as General Education courses become more standard.
• RD Redesign: Make sure your faculty are aware that there are library packages involved. Should someone in the library be involved?
• TBR will need to look at some of their rigid policies in determining beginning dates, etc.

April 16, 2010: TBR

Attending:

1. Robert Benson, Roane State
2. Don Craig, Middle Tennessee State University
3. Yildez Binkley Tennessee State University
4. Carolyn Head, Southwest Tennessee Community College
5. Jean Flanigan, East Tennessee State University
6. Scott Cohen, Jackson State Community College
7. Suresh Ponnappa, East Tennessee State University, Medical
8. Louise Kelly, Volunteer State community college
9. Duncan Parsons, Northeast State community College
10. Kathy Breeden, Columbia State Community College
11. Mary Evelyn Lynne Cleveland State Community College
12. Sylverna Ford, University of Memphis
13. Deanna Nipp-Kientz, Tennessee Technological University
14. Faye Jones, Nashville State Community College
15. Stuart Gaetjens, Motlow State Community College
16. Joe Weber, Austin Peay State University
17. Peter Nerzak, Pellissippi State Community College

Old Business:

• The Fall 2009 minutes were approved.
• THEC Space Allocation report
• Includes collections, reader space, and staff space.
• Don Craig discussed some of the history of space allocation. Most colleges are using old standards that have little to do with the current colleges. Sent us 2 documents, one that had the space formula from 1975. Using the 75 standard, it generated a shortage in MTSU. The new formula has 20,000 too much. Also sent a study from 1993: the consultants recommended the number of square feet needed to not decline. Another recommendation was to change formula to reflect ADA requirements. Most recommendations were not added to current formula.
• While there are more electronic resources, there is also more need for information commons and cafes, etc.
• Concern expressed that we were not at the table to discuss space issues during the formation of new formula.
• 93 study said remove nonlibrary offices from facilities. Roane State has advising center and learning center in its library, but they are very useful to the library: Started thinking of the library as the campus learning space.
• Should we be rethinking library and librarian space?
• Another discussion is laptops versus desktop.
• It would help to have a liaison with this group to communicate concerns and needs. May need to start with a statement of concern of the changing roles of libraries and the formula is not being formed to reflect those changing roles and demands.
• Decided to complete the form we were sent to make sure we have everything right. Then perhaps craft a statement that we could present to our individual VPs
• Raylean Henry, vice-chancellor, introduced Dr. Patrick Wilson, the new executive director of ROCC. Will be in charge of all RODP programs. RODP receives good feedback on libraries from both students and faculty, especially for embedded librarian. All things in place will continue for next budget cycle. Latest enrollment: spring close to 15,000. Averaging 20% growth. New erates go in effect for fall: discount for out-of-state people who take RODP courses. Will start marketing to border states. Health IT is up and running. Academic Audit will be on BPS and BIS. 4^th program to go through academic audit.
• Subsequent discussion on D2L. May be able to extend more than 5 years. Then talked about changes: LOR, and course design. Suggested summer retreat after D2L conference in July.
• Presented Don with a card and cupcakes. There were some personal thank-yous in the group.
• TBR/campus strategic planning follow-up
• New TBR strategic plan
• We can have a real impact on access and student success.
• Look at the new strategic plan.

New Business

• RODP Virtual Library Update.
• RODP budget is holding
• Only 3 schools do not have the ezproxy access to RODP. Make sure http://www.rodp.org/includes/ -- is part of your ezproxy referrer protocol.
• RODP embedded librarian: 16 librarians from 12 campuses are embedded in 59 courses.
• RODP librarians summer Academy—June 24-25 at NSCC.
• State Contract for EBSCO subscription services-Yildez. Can we negotiate a service charge and have a statewide contract for EBSCO? Problems with EBSCO service. Several colleges have switched to other services.
• Southern Bindery went out of business.
• Summer retreat—Montgomery Bell Academy and Fall Creek Falls mentioned as possible locations. Dates: Early August.
• Question on ILL procedures. Most colleges do not try to refer students to other books that might serve students instead of ILL request.

Meeting was adjourned.