UT/TBR Spring meeting
April 25, 2007
Middle Tennessee State University
- Vicky Leather – Chattanooga State Technical Community College
- Barbara Dewey – University of Tennessee, Knoxville
- Yildiz Binkley -- Tennessee State University
- Emily Moore – University of Tennessee Space Institute
- Jill Keally – University of Tennessee, Knoxville
- Rita Schur – East Tennessee State University
- Suresh Ponnappa – East Tennessee State University Medical Library
- Steve Rogers – University of Tennessee, Martin
- Tom Singarella – University of Tennessee Health Science
- Don Craig – Middle Tennessee State University
- Theresa Liedtka – University of Tennessee, Chattanooga
- Sylverna Ford – University of Memphis
- Sandy Oelschlegel – University of Tennessee Medical
- Rosa Burnett – Southwest Tennessee Community College
- Peter Nerzak – Pellissippi State Technical Community College
- Sue Szostak – Motlow State Community College
- Robert Benson -- Roane State Community College
- Faye Jones – Nashville State Technical Community College
Meeting was called to order at 12:40 CT with Barbara Dewey
and Vicky Leather presiding. Vicky was filling in for Mary Evelyn Lynn, who was
unable to attend due to staffing conflicts in her library.
Introductions were made. Steve Rogers, Rosa Burnett and
Robert Lhota are all retiring this year. Steve Rogers is leaving after 33 years
to pursue family interests. Rosa Burnett is retiring on April 29 after 31 years
to pursue fulltime ministry.
Following introductions, librarians shared information about
recent developments in their respective libraries.
- Chattanooga State reported a highly successful Anne Frank
- Nashville State reported the hiring of a new library
assistant and participation as an embedded librarian in online course
- Roane State reported conclusion of carpeting and painting
project at its main campus library. Repurposing of space has led to
improvement in provision of library services.
- Motlow State reported having completed the SACS report
writing process. Their report is currently under review by SACS
evaluators. Motlow anticipates a new building project in McMinnville and
expects their current construction efforts on a new library to be
completed in 7-8 months.
- Pellissippi has a new academic vice-president. PSTCC has
now been using the Innovative Interfaces ILS for one year. Work continues
in preparation for the migration to Desire2Learn, Luminus and Banner.
PSTCC also reports a successful common book activity on campus. The book
was Sharp Shooter by Madden.
- Southwest has been “live” with Innovative Interfaces for
one month. Groundbreaking for the new library is set for May 1 with
expected completion date of 2008 or 2009. Southwest hosted a successful
“Art Fusion Day” during National Library Week. The college is currently seeking
a new Vice President of Academic Affairs.
- Preston Medical Library has undergone administrative
reorganization and now reports directly to the Dean. All ejournals have
been entered into TDNet with a new OpenURL resolver, which includes Google
Scholar. The College of Pharmacy will start its first class in August
2007. Fundraising has begun in preparation to build an additional floor to
handle increased traffic anticipated due to the new College of Pharmacy as well as new program offerings at South College and Lincoln Memorial University. A Digital Archives project is also underway using GreenStone.
- University of Memphis was one of 50 US libraries awarded a
grant to participate in ALA’s Jazz in America series. The series included
7 programs (film, performance, discussion) about the history of jazz.
Sylverna announced that Innovative Interfaces will be their next ILS with
an expected live date of Spring 2008. The University of Memphis has consolidated its reference and information services desks and is cross-training
reference and user services staff so more of the staff knows the entire
collection. University of Memphis has created a Learning Commons area and
anticipates a new café to open this summer. The library was honored by a
special role in faculty convocation with library faculty leading the
- University of Tennessee, Chattanooga has a new provost.
Roof repairs were recently completed, and they are waiting to see if a new
library building will be funded. UTC recently hosted the TLA
pre-conference sessions. An instant message reference service is proving
popular with about 6 questions per day, which exceeds the number of
questions received either by phone or email. UTC has a new ILS and has
also started a podcasting initiative providing basic information literacy
tutorials. Audio-visual materials are now shelved in the open stacks which
has resulted in increased circulation. UTC hosted a successful bookreading
by a local author during National Library Week.
- MTSU recently received SACS reaccreditation. The printing
press project continues successfully. The READ poster campaign went
state-wide with one set being sent to every metro high school in Tennessee.
- UT Health Science Library is currently conducting a
national search for several faculty librarian positions. The library
recently received new carpeting and has established an information
commons. Participation in the TN Health Information Consortium (THIC) has
created greater purchasing leverage for electronic resources held in common
by local hospitals. THIC is looking for ways to expand their initiative
statewide. Suresh announced that Tom was voted Librarian of the Year by
the Medical Library directors for his efforts. UT Health Science Library
recently developed comprehensive disaster and emergency plans, which Tom
has offered to share with any interested library.
- UT, Martin reports a 10% budget increase. Costs of the
Innovative ILS were defrayed by TAF funding. The special collections
mobile shelving project is in its 2nd of 3 years. UT, Martin
now uses Serials Solutions. A coffee kiosk is “poised and ready” for Fall
2007. The library has started filming all academic speakers on campus for
placement on campus CCTV.
- ETSU Medical Library is serving its first classes of the
new College of Pharmacy. Purchasing has adopted a new “piggy-back system”
to compensate for perceived shortcomings of Banner. Problems with student
email system led to outsourcing of student email to Google, which allows
students to carry a permanent email address as alumni. The clinical
librarianship program continues to be popular and has led to the creation
of two additional librarian positions. The library is also currently
training public librarians in the provision of consumer health
information. Suresh concluded by thanking everyone for their thoughts and
prayers during his recent illness.
- ETSU will bring up Innovative Interfaces as their ILS
after classes conclude in May. ETSU is combining their serials and acquisitions
departments due to the convergence of materials and formats. ETSU is
currently seeking a new serial vendor. ETSU has established an information
commons area in their reference room in partnership with the university’s
information technology department.
- Jill Keally (Interim Associate Dean, UTK) spoke about
UTK’s Diversity Librarian program, which allows minority School of Information Sciences graduates to work in various academic units within the UTK
library. Construction of the new information commons area has been delayed
but will resume on May 14 with completion anticipated in August 2007.
Progress updates are available on the Commons webpage. UTK advertised the
project using podcasts as well as Flicker. Plans are underway to install a
high-impact video wall to market library services.
- UT Space Institute reports new administration and lots of
faculty turnover. Emily is beginning to look at utilization of her
facility to maximize shelving.
- Tennessee State University indicated that the scholarly
commons digitization project is ongoing but slow due to copyright
concerns. TSU is happy with Innovative after using it for 2 years.
Innovative President Jerry Kline wants to meet with us in the Fall to
discuss InnReach as well as formation of a TN Users Group.
- Barbara Dewey of UT, Knoxville indicated that UTK Library
is in a “year of transition”. New academic leadership combined with
faculty turnover and retirements is impacting the library and university.
UTK Library is currently conducting a program review with external
reviewers scheduled to visit in Fall 2007. Barbara continues to serve on
OCLC members council, ARL Board of Directors and is also serving as a
Solinet representative. Barbara invites questions or comments about
Suresh reported on the recent TENN-SHARE board meeting.
Suresh is the incoming TENN-SHARE president for 2007-08.
The Volunteer Voices digitization project is going well with
presentations being conducted across the state. Project coordinators welcome
samples from interested libraries to test how well these sample materials will
work with the current collection. If you are interested in sharing a local
collection, contact Tiffani Conner.
Work is still progressing on the one-step access initiative.
David Atkins is pursuing the integration of Agent Federated Search with Illiad
to allow an enhanced interlibrary loan process. The project seeks to identify
regional resource sharing groups already in existence and link these groups
together. The project also encourages that more library catalogs become
available in Agent.
The RFP for TEL is proceeding well. The bill requesting $1
million funding has enough sponsors to proceed. The Speaker of the House supports
TENN-SHARE is planning a mid-June strategic planning
Suresh indicated that the paperless TALC project has been
sidelined by other initiatives.
State text-book cost initiative
There is a bill before the state legislature requiring
libraries to place text books on reserve for student use. If passed, the bill
may have little effect as an amendment indicates that textbooks must be placed
on library reserve only when the publisher has made copies available to the
college expressly for that purpose.
Quarterly contracts report
There was general discussion about the existence of
revisions to the TBR Services Contract Review Purchasing Policy requiring that
each institution report quarterly on the performance of every contract. Many
expressed concern about the practicality and usefulness of such reporting by
each library. Several indicated that they had received no instructions from
their institution regarding procedural changes in reporting.
Online course platforms
Peter Nerzak briefly summarized the current migration of TBR
online courses from WebCT to Desire2L (D2L) course management systems. D2L was
selected as TBR’s new course management system partly because it was more
“web-friendly”. Peter raised the possibility that D2L may offer increased
potential for accessibility of library content and services by online students.
Web pages and pathfinders are easily created and can be
added to the course by the course instructor.
D2L features the use of “widgets”, or channels, allowing
customization of the course interface look and feel.
Most instructor content seems to be migrating from WebCT to
D2L seamlessly, but problems have been reported with the migration of quizzes.
Additionally, D2L currently presents obstacles to uploading papers into
Turnitin. Peter noted that D2L seems eager to please its clientele and will
likely address the problem soon.
Peter also indicated that D2L is currently working to improve
the process of loading student information from Banner into D2L.
Barbara mentioned recent publisher challenges to the
practice of e-reserve collections.
Don Craig mentioned that the MTSU library administrative
computers were recently hacked. Though there is no evidence suggesting that
hackers were looking for sensitive information, he described the process MTSU
library took in notifying individuals whose social security numbers were
contained in documents on the compromised computers. Don stressed the
importance of regular computer file maintenance and recommends that social
security numbers never be stored in documents on a PC.
Sue Szostak attended a TSLA presentation on ArchiveIT and
expressed concern that the project does not “crawl” community colleges. Vicky
mentioned that college catalogs are often archived by College Source Online (http://www.collegesource.org).
Suresh indicated interest in combining purchase options of
UT and TBR for upcoming Science Direct purchases. UT’s Science Direct purchase
agreement comes up for renewal in 2010. The TBR purchase agreement is renewable
in 2008. Barbara advised Suresh to talk to Linda Phillips.
Rita suggested that “the era of government documents is
over” as more and more government information becomes available online yet
current rules make it harder to keep an unused collection than get rid of it.
ETSU is both a state depository and selective federal depository.