TBR Deans and Directors Spring Meeting

Tuesday, April 28, 2009






Don Craig ( MTSU), Robert Benson (RSCC),  Regina Lee (TTU), Louise Kelly (VSCC),  Peter Nerzak (PSTCC), Joe Weber (APSU),  Scott Cohen (JSCC) ,  Annelle Huggins  (UM),  Rita Scher (ETSU),  Douglas Cross (WSCC), Sue C. Szostak (MSCC),  Mary E. Lynn (CLSCC),  Carolyn S. Head (STCC), Faye Jones (NSCC), Suresh Ponnappa (ETSU-MED, Duncan Parsons  (NSTCC), Yildiz B. Binkley (TSU), Recorder



·         Approval of Minutes-  Checking on the minutes of the last meeting.


·         Election of Vice-Chair -  Robert Benson was elected, Faye Jones is next in line.


·         Recognition of Dr. Winston Walden-  Signatures were collected for the resolution documents to be presented to him.


·         Buy-Outs-  Yildiz B. Binkley 

The discussion was short since this item was discussed during the UT/TBR meeting a day before.  Only seven institutions introduced buy-outs so far.


·         RODP Items-  Peter Nerzak

RODP Library Policy and Procedures:

The policies and procedures are up for review again. Everyone needs to respond. May 28th is the deadline.

Walters State Community College decided not to participate in WorldCat due to lack of funds.


Student, Faculty Survey

The survey will be revised next fall.  Ask the Embedded Librarians to have input in changing the questions.  Deadline is May 28, 2009.


Embedded Librarians:

 Dr. Robbie Melton appreciates the Embedded Librarians in RODP courses.  Currently, there are 20 Embedded Librarians in RODP courses.  The question is: Should we have a plan to expand this service?


There will be a summer conference.  Hotel, mileage and food expenses will be paid by RODP. Embedded Librarians will be invited and they will be part of faculty training this summer. Dr. Binkley stated that on her campus the Embedded Librarian is present during faculty D2L training.


The librarians may look at the syllabus and be proactive in making sure that there are library assignments.  Currently, library assignments are very generic.  Persistent link to RODP faculty course- Peter discussed it and will send  additional information to the group.  Dr. Melton along with the RODP Curriculum Committee works towards requiring a library component of each course.  Other issues concerning the librarians’ role in RODP courses were discussed, including copyright, use of discussion boards and open source textbooks.


                                RODP Support for TBR Libraries:

                                The RODP support for libraries will continue for the next two years.  Dr. Melton is very                                  appreciative of the support of the librarians.



·         TBR RODP Items-  Peter Nerzak

The End of Password information in D2L:

Peter will send information about the secure certificate.  Libraries will receive the certificate free for a few years courtesy of RODP and Dr. Melton.  Discussion followed.


Oxford Digital Reference Shelf:

Additional titles were purchased by RODP for use by  TBR libraries. These resources will be available in July 2009. The titles were selected  by Oxford. The libraries will get a list of the additional resources.  MARC records can be located on the web page of Oxford.



Emerald does not like to negotiate, especially when  a good number of libraries are subscribing individually.  They are reluctant to give a consortial bid.  Lyrasis is continuing to negotiate.  RODP may pay for the subscription to support the RODP Professional Masters program.


RFQ for PsycArticles/PsycInfo:

The license for the PsycArticles/PsycInfo will run out July 1, 2009. Angela Gregory is working on a new license.  RODP pays for PsycArticles for the university libraries, PscyInfo is paid by the libraries.  Five community colleges are interested in purchasing them.



·         TBR Libraries and Learning Commons-  Deanna Nipp

The group discussed how changes in libraries are impacting the responsibilities of library faculty  and staff.  At TTU, the Provost is interested in establishing a Learning Commons. At UM the provost initiated the idea of learning Commons.  They have one service desk, the old Reference desk, including IT persons.  Learning Commons have many definitions and concepts.  Some are spread throughout the building. They provide multi learning styles and adaptive technology.  Staffing is a real problem.  Some student assistants assisting in the Learning Commons are paid by TAF funds.  TSU has plans to establish a learning Commons.  It is in the university’s strategic plans and funds are earmarked. It will be a multimedia studio for collaboration in producing presentations, etc.  ETSU created a practice room that is set-up like a multimedia room. There is no special software.  UM’s Learning Commons is located on the first floor and is open 24 hours.  Students need to show IDs to get in.  JSCC has a one stop shop Learning Commons. Writing Center is in the learning Commons area.  The advantage of learning Commons is that it brings more students to the library.  UM is planning to place a laptop in the cafeteria to provide access to the library resources.  At CSCC trained students are the first line of help.  The area contains special computers and webcams on PCs.  The room  has to be reserved.



·         Use of the library by the local community-  Carolyn Head

Southwest Community College has two campuses as the result of the merger of the institutions in one urban area.  Some homeless person come to use the library as a result of the nearby public library which became stringent . They sign on the computers as guests.  At times students are not able to use the computers even though there is a two hour limitation. APSU has the same issue about the homeless using the library.  Last summer the library went into log-in mode.  Two computers are designated as public computers with a one hour limit on usage, an alumni complained and the staff logs them in.  At ETSU public has one hour use limit.  One person lodged a complaint.  APSU is not open to public after 9:00pm. The users have to swipe their ID cards to get in the library.



·         Cooperation among  TBR libraries-  Scott Cohen

Some cooperative areas may cover sharing online tutorials, collection development, standardized  policies, training and others.  Wiki may be the answer.  One of the goals of Tenn-Share is to provide training modules.  We need to know best practices of each library.



·         Summer Retreat-  Joe Weber

Possible dates and locations were discussed.  Robert will send out a calendar for best dates.  Fall Creek Falls and Retreat Center at Sewanee were proposed as possible locations.  Joe will investigate the locations.  Robert will take a poll for discussion topics.  Some of the topics included may be program review and academic audit.  There is no library role in academic audit.



·         Other Business-

Continuation with Agent.  EBSCO has come up with a system similar to Agent called EBSCOHost Integrated Search.



The meeting was adjourned at 12:05pm.